If you’re managing Jira or Confluence for your team, you know how tricky license management can get. With Flexible User License, we’re giving you the tools to make that process smarter, cleaner, and way more tailored to your reality.

Say hello to License Rules. A brand-new feature that puts you in full control of how, when, and for whom licenses are activated or removed.

✨ What’s New and How It Helps You

With License Rules, you can design a license policy that actually fits your organization. You and your team can:

• Set up multiple rules for different scenarios

• Tailor rules to specific groups, departments, or edge cases

• Easily exclude admins or key users

• Schedule rules to run exactly when it suits your processes

• Manage everything from a central, easy-to-use dashboard

With License Rules, you define the strategy and the app adapts to make it work.

💡 Built to Match the Way Your Team Works

We know your environment isn’t static as teams change, projects shift, and exceptions pop up. License Rules are built to support that flexibility.

You can use them to:

• Automatically remove licenses from inactive users

• Exclude departments like HR or IT that should always stay active

• Apply different rules for Jira and Confluence

• Set cleanup rules to run during audits or just before renewals

• Keep track of every change for compliance and peace of mind

This means less time spent on manual checks, and more confidence that your licensing stays efficient and aligned with your actual needs.

🛠️ How You’ll Set Up a Rule in Just a Few Steps

Creating a license rule is quick and intuitive — even if you’re juggling a dozen other things.

Here’s what you’ll do:

• Name your rule so it’s easy to track

• Pick the users you want the rule to apply to (external users, groups, etc.)

• Set your conditions (like “last login more than 60 days ago”)

• Choose what action to take (remove license, suspend user, etc.)

• Schedule it: daily, weekly, or whenever you need it

This setup gives you the freedom to fine-tune every rule without needing any special scripts or admin gymnastics.

📋 Stay in Control with the License Rule List

Once you’ve set your rules, you’ll see everything in one place. From the License Rule List, you and your team can:

• See which rules are active

• Check the last time they ran

• Review what they’re doing

• Duplicate or delete with one click

It’s an overview that makes your license strategy easy to manage — and even easier to adjust as your needs evolve.

✅ Real-Life Ways You’ll Use It

Here are a few ways other teams are already using License Rules:

• Setting different cleanup rules for Jira and Confluence

• Keeping VIP roles and admins untouched

• Running temporary rules before annual license renewals

• Excluding departments that always need access

• Logging everything for audits and reviews

No matter your setup, you’ll be able to shape the rules around how your team works. Not the other way around.

🔚 Final Thoughts

With Flexible User License, you’re not just cleaning up unused licenses. You’re building a license management strategy that’s smart, flexible, and designed to adapt with your team.

So go ahead:

• Design the license rules that work for you

• Automate repetitive admin tasks

• Free up time, reduce waste, and stay in control

👉 Learn more about the Release Notes

👉 Try Flexible User License on the Atlassian Marketplace
👉 Want a quick walkthrough? [Book a demo]